When you are finished, click OK. Note If you remove references to other files, this may adversely affect the ability of macros in your document to function correctly. When you save a document to your local hard disk or to a network server, information that identifies the local hard disk or network server may be written in the document.
To remove this information from the document, follow these steps:. On the File menu, click Save As. Save the document to your floppy disk drive generally drive A. You can now use Windows Explorer to copy the document from the floppy disk to any hard disk or network server. Note Because of the space limitation of a floppy disk generally 1. If you embed an object in a document, the object still retains its own properties, regardless of what you do to the document.
For example, if you embed a Microsoft Excel workbook in a Word document, the document and the workbook each has its own properties. To remove metadata from an embedded object, activate the object, remove any metadata as described in the earlier sections, reactivate the container document, and then save the container document. Note When you activate an embedded object in a document, only part of the embedded object is displayed in the document; the object may contain additional information that does not appear.
If you want a document to contain only a rendering of the embedded object and not the actual contents, use the Cut command on the Edit menu to delete the object, and then use the Paste Special command to paste the object into the document by using a Metafile format. After you do this, you can no longer edit the embedded object; however it will not contain any metadata.
Important Before you use the following sample macro, review the Disclaimer earlier in this article. To delete the document variables that are contained in your Word document, use the following sample macro:. Here are some general suggestions that you can use to help increase the level of security in your computing environment:. Whenever you are not at your computer, help to secure it by using a password-protected screen saver, power-on password, or the Windows NT lock feature.
If your computer has any shared folders, make sure that you apply passwords to them so that only authorized users can access your shares. For even more security, use user-level access control so that you can control exactly who can access your computer's shares. When you delete a file, empty the Recycle Bin immediately. You may want to consider a utility that completely erases or overwrites files when they are deleted.
When you back up your data, store the backups in a secure location, such as a safe, a security deposit box, or a locked cabinet. Make sure that important documents are password-protected so that only authorized users can open them. Store your passwords in a secure, separate location. If you cannot recall a password, there is no way to recover the contents of a password-protected document. Do not distribute documents in electronic form. Instead, print them out. Do not use identifying elements such as distinctive fonts, watermarks, logos, or special paper, unless you have to for example, for a presentation.
E-mail is not anonymous. Do not e-mail a document if you are concerned about your identity being attached in any way to the document. Information sent across these protocols is sent in "clear text," this means that it is technically possible however unlikely for it to be intercepted. The following are some examples of metadata that may be stored in your documents: Your name Your initials Your company or organization name The name of your computer The name of the network server or hard disk where you saved the document Other file properties and summary information Non-visible portions of embedded OLE objects Document revisions Document versions Template information Hidden text Comments Metadata is created in a variety of ways in Word documents.
For more information about how to use the sample code in this article, click the following article number to view the article in the Microsoft Knowledge Base: How to run sample code for the Office XP programs from Knowledge Base articles back to the top How to Automatically Remove Personal Information When You Save You can now automatically remove personal information from a Word document when you save the document.
To turn this option on, follow these steps: On the Tools menu, click Options. The following edit boxes appear: Name Initials Mailing Address If you do not want any of this information to appear in your documents, enter non-identifying strings or spaces in the appropriate edit boxes, and then click OK to accept the changes. There are several methods that you can use to access this information: Open the document.
To clear summary information from an existing document or template, follow these steps: Open the document or template. To remove summary information from a document when you are on a network, follow these steps: If the document is stored on a network server, copy it to your local hard disk.
To remove information from headers and footers, follow these steps: On the View menu, click Header and Footer. To accept or reject revisions, follow these steps: On the Tools menu, click Track Changes to enable it. When you are finished, click Close. If you are concerned about deleted text remaining in your documents, follow these steps: On the Tools menu, click Options. Select the Save tab. To remove all the text in a document that is formatted as hidden, follow these steps: On the Tools menu, click Options , and then click the View tab.
On the Edit menu, click Replace. Click More to expand the dialog box. Click anywhere in the box next to Find what. Click Replace All. To turn off the display of hidden text, follow these steps: On the Tools menu, click Options , and then click the View tab. Hyperlinks oHlink. Delete Next Next End Sub To remove all traces of both the hyperlink and the text of the hyperlink from the document, you can use the following sample macro instead. To do this, follow these steps: Open the document that contains the styles.
On the Format menu, click Style. To delete one or more versions of a document, follow these steps: On the File menu, click Versions.
Click Delete. To display field codes, follow these steps: On the Tools menu, click Options , and then click the View tab. To remove the linking information from a linked image or other object, follow these steps: Select the linked image or object, or select the field code for the image or object if field codes are visible. Clicking on the Page Number button will give you access to a menu and to galleries of Page Numbers.
The galleries for top and bottom of the page all insert a header top or footer. This will overwrite any existing header or footer. Some of the selections also use graphical elements such as lines or shapes. The page number field may be inside a shape. The Page Field will be inside the shape. While a page field can be found using Word's find function, you must be editing a header or footer, have field codes displayed, and use the special button on advanced find to search for a field code.
This is a lot of work. It still will not find a field code inside a shape! You can use the Remove Page Numbers command from that menu and it will remove some page numbers.
To be fair, usually, it will remove all of them, but not always. If a page number was inserted directly as a field rather than through the menu, the remove command will not find it. If you restart numbering, the command will find only numbers in the current document section.
It is easy to build a page break. You can position the insertion point on a new page anywhere you want to start and click the Page Break button on the Insert key. It inserts a mark for a page break. So what you need to do is remove the icon, and the page break will be removed, and the text will be reassembled.
You need to delete unnecessary page breaks to get rid of those extra pages. Right-click the paragraph and click on the Paragraph button. Tab on the Line and Page Breaks tab while the Paragraph dialogue box opens. Segment breaks can cause extra pages in your document. However, you need to be patient before deleting them. You will delete any headers and footers you have in the previous section if you delete a segment break.
You may, for example, have a header and a page number in section 1. You can turn these off in section 2. Deleting the segment break between tab 1 and tab 2 would only add the section 2 header and footer configurations, deleting the formats of section 1.
Your header and page numbering will disappear. So, continue carefully. What you need to do before eliminating the section break is go to the section 2 header, footer, or page number settings and press the Link to the Previous button to link them from section 1.
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