Any change to the event record in Dynamics will only reflect in Teams when done by this user or when they select Sync to Teams. Sign in as this user in Dynamics Marketing and create a new event with a live event or meeting stream. Presenters can only share audio, video, or a screen desktop or window in live events produced in Teams. If you want to invite another person to present to the live event, add them as a speaker to the event or the session.
To add the person as a speaker, create a speaker engagement at the event or session level. Ensure that the speaker email ID is filled in. Producer A producer is a host that makes sure attendees have a great viewing experience by controlling the live event stream. If you want another user to have the ability to produce the live event, you can add the producer user as an Event Team Member. On an event, navigate to the Additional Information tab and add the team members.
Team members can have any role in Dynamics Marketing, but they will always be producers in the Teams live event. Notes : Captions configuration options Teams preview feature are not available when creating live events from Dynamics Marketing. More about Teams roles: Get started with Microsoft Teams live events How to invite a guest to present in a Live Event Ensure that the guest user is added to your Teams instance.
You only have to do this once. Learn more about adding guest users: Guest to present As a best practice, Teams recommends that you create a channel for producers and presenters of the live event so they can chat and share information before the event.
Guests who don't have Microsoft credentials won't see the Calendar in Teams. To make it easy for them to join the event, producers can post the event link to the channel.
Presenters can then open Teams, go to the channel, and select the link to join the event. Add a guest as a presenter in your live event by adding them as a speaker in your event or session in Dynamics Marketing using the steps detailed above.
Teams meetings The Teams meetings option allows you to create an interactive online meeting experience where all attendees are able to share audio, video, or content. More information about Teams meetings: Meetings in Microsoft Teams Others If your organization has already set up a webinar provider using ON24 , you can find the existing webinar configurations after setting the streaming provider to Other.
More information on the classic webinar settings: Set up a webinar The Teams live event or meeting attendee link The Teams attendee URL is created when you save a Marketing event that is being streamed with Teams. Note To invite a registrant to join the event, do not share the attendee URL directly.
Calendar Integration Once a live event or meeting is created or updated, and the producers and presenters are added by adding Team members and Speakers - the meeting will show up in their Outlook calendar as well in their Teams calendar. Note Guest users as presenters will not see the event on their calendar. Inviting registrants to attend the live event through email After creating the event, going live with it, and gathering registrations, you should send the registrants an email to provide the attendee URL.
Important Because the Teams check-in button generates a unique URL for each registrant, anyone who selects the Teams check-in button from a forwarded email will not be able to check in to the event. Keeping Dynamics Marketing and Teams in sync Instructions For Microsoft Teams Meeting A user who has access to an event record and permissions to edit the record in Dynamics Marketing can make any change to a record. Note Teams meeting owners are set to the user who creates the live event or meeting in Dynamics Marketing.
Viewing the event recording Once the live event is over, the attendees can view the recording of the event by navigating to the attendee URL from their email. Allow anonymous users to join meetings With anonymous join, anyone can join the meeting as an anonymous user by clicking the link in the meeting invitation.
Using the Microsoft Teams admin center You must be a Teams service admin to make these changes. Go to the admin center. Caution If you don't want anonymous users to join meetings scheduled by users in your organization, turn off this setting. Allow anonymous users to interact with apps in meetings Anonymous users will now inherit the user-level global default permission policy.
Important By default, the setting to allow anonymous users to interact with apps in meetings is enabled. Using the Microsoft Teams admin center You must be a Teams service admin to access this setting. Ms Teams Meeting Invite Caution If you don't want anonymous users to interact with apps in meetings scheduled by users in your organization, turn off this setting.
Customize meeting invitations You can customize Teams meeting invitations to meet your organization's needs. Tips for creating a logo for meeting invitations Create an image that's no more than pixels wide by 30 pixels tall it's quite small.
Now you can add it to your meeting invitations. See the next steps. Customize your meeting invitations Using the Microsoft Teams admin center Go to the admin center. Footer Enter text that you want to include as a footer. Click Preview invite to see a preview of your meeting invitation. When you're done, click Save. Set how you want to handle real-time media traffic for Teams meetings If you're using Quality of Service QoS to prioritize network traffic, you can enable QoS markers and set port ranges for each type of media traffic.
Important If you enable QoS or change settings in the Microsoft Teams admin center for the Teams service, you'll also need to apply matching settings to all user devices and all internal network devices to fully implement the changes to QoS in Teams. Using the Microsoft Teams admin center Go to the admin center. Note If Quality of Service QoS markers for real-time media traffic is on, then you have to manage your port settings.
Important If you select Automatically use any available ports , available ports between and are used. Search for:. The user who originally created the live event in Marketing. Attendees can watch the event, ask questions, and share in conversation with each other. Teams meetings enable interactive, collaborative meetings with people inside and outside your organization.
Use Teams meetings for day-to-day activities including recurring project checkpoints, catch-ups with colleagues, conversations with customers, and brainstorming sessions. Companies and schools also use Teams meetings to support remote learning and training with both internal and external audiences. Teams meetings work for you before, during, and after the meeting:.
New to setting up meetings in Teams? Here are some helpful suggestions on how to use Teams meetings and take advantage of the integrated collaboration experience in Microsoft Teams. Microsoft live events enable you to deliver an immersive video broadcast to larger audiences with an interactive conversation, questions, and answers. Up to , people from inside or outside your organization can watch the live broadcast through a custom-produced live event. Learn more.
Private meeting scheduling, screensharing, and IP video sharing, turned on in Team meeting policy. If attendance is restricted to your org or to specific people and groups, attendees will need to log in to join.
If the event is produced in Teams, they'll need a license that includes Teams. If it's produced externally, they'll need one that includes Microsoft Stream. Note: Attendees need to enable third-party cookies in their browsers to watch a live event. Supported operating systems: Windows 7 and later bit and bit , macOS X Supported mobile operating systems: Android 4. Learn more. Please note that Internet Explorer 11 will remain a supported browser. Internet Explorer 11 is a component of the Windows operating system and follows the Lifecycle Policy for the product on which it is installed.
After your IT admin enables the Microsoft Teams live events feature for your organization, you can start using it.
Step 1. Schedule a live event. Step 2. Invite attendees. Step 3. Produce your live event. Step 3a. Present in your live event. Step 4. Manage the recording and reports. Microsoft Teams. Get started with Microsoft Teams live events. Microsoft Teams More Notes: Presenters can only share audio, video, or a screen desktop or window in live events produced in Teams.
Note: Linux isn't supported for live events. Teams for Windows 10 S can't support presenters or producers.
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